Modernising your enrolment process
Enrolment is the first step on the student journey, building a foundation for future communications. It is vital schools get it right, however it may also pose a significant challenge and administrative burden for back office staff, especially in the current environment. However, with focussed automation, schools can enhance the efficiency of not just enrolment – but the whole back office function.
In the Education report 2020, three of the top four challenges for schools were: a lack of time, an unmanageable workload and bureaucracy and red tape. COVID-19 has increased this strain on the back office – with, more than 52% of schools finding it incredibly difficult to retain high quality staff, and 36% finding it challenging1.
It all begins with enrolment
Student enrolment is a complex, multi-step process. The manual methods often used – like paper and spreadsheets – contribute to the complexity and add workload.
Not only do they make the process more slow and cumbersome, they’re prone to error, creating a poor experience for all involved and consuming valuable time.
But for students, and indeed their parents, enrolment is their first chance to interact with a school. For the school itself, it now presents an opportunity to automate a complex process, and potentially enhance the efficiency of the whole back office function.
Bridging the gap with automation
Workflow Automation (WA) bridges the gap between a school’s existing applications and outdated manual processes. It is a purpose-built series of automated actions that simulate the steps in an administrative process, and it is used to take over manually-heavy tasks like enrolment.
Leveraging WA in enrolment enables a school to take advantage of all available communication channels, so they can interact with parents by their favoured means – from mobile to paper – seamlessly. Furthermore, it brings systems onto a single platform, allowing easy collaboration and communication between staff, parents and students.
Benefits of Workflow Automation
By digitising and integrating enrolment and stripping away the red tape, educators can enhance the operational efficiency of their whole back office function. This gives staff more time to focus on the actual work rather than on the processes that are supposed to support them, eliminating bottlenecks whilst simultaneously providing reporting and analytical insights for their school.
Furthermore, reducing workload also vastly improves working conditions, making it easier for institutions to retain the great people they rely on.
FUJIFILM Business Innovation
Right now, schools need an expert service that is safe and secure, so that – regardless of the instability around them – they are able to operate from a position of stability.
At FUJIFILM Business Innovation Australia, we’re here, for you. After all, chances are we’re already working for your print infrastructure, so all you need to do is implement the right solution into your existing systems. We can work with you to begin your automation journey, bringing people, processes and technology together and freeing up your time to focus on the most productive parts of the day.
To learn more about our Workflow Automation Solutions for Education, talk to one of our experts, phone 13 14 12 for more details.